South Sudan: Finance and Administration Director
Location: Juba, South Sudan
GENERAL FUNCTION:
Internews Network is seeking a Finance and Administration
Director (FAD) to be based in Juba, South Sudan. The FAD will have management
responsibilities over internal systems of Internews offices in South Sudan,
grantee reporting and monitoring systems. The FAD is a senior member of the
management team, ensuring effective liaison and transfer of information between
the Internews offices in South Sudan and the headquarters of Internews in the
United States. Main duties are spread over financial management, administration,
and institutional capacity building. The FAD takes on the following
responsibilities:
ESSENTIAL DUTIES AND RESPONSIBILITIES include
the following; other duties may be assigned:
- Overall
senior finance person on a large in-country team, directly supervising
finance managers, accountants, and various support staff
- Provides
financial management for all aspects of the program.
- Ensures
compliance with relevant donor requirements, Internews internal
regulations and development of good practice standards.
- Produces
timely, quality, and accurate financial reports and practices, including
preparation of monthly financial reports
- Obtains
approvals from donor and HQ for all procurements and sub-grants which
require restricted funds. Ensures optimum monitoring of all sub grants;
guiding finance, grants, and program staff to address any financial issues
identified.
- Maintains
updated information regarding donor reporting requirements and financial
restrictions.
- Manages
local accounting staff members who are directly responsible for the
tracking expenditures
- Ensures
that expense data is properly submitted, and that all expenses are
reasonable and allocable, and conform to principles and guidelines
- Ensures
that proper financial procedures and systems are operated and maintained
- Co-ordinates
and maintains a cash forecasting system to ensure adequate funds are
available to meet program requirements
- Prepares
budgets, amendments and forecasts working with the Chief of Party
- Ensures
that contractual commitments (e.g. for the rental of vehicles and/or
premises) are expressed in forms appropriate for the circumstances of the
program
- Manages
bank accounts, local transfers and payments, to suppliers/staff through
the bank account.
- Assist
the Country Director in all matters
- Participate
as a member of the Country Management Team
- Provide
support, training and advice to staff as required
- Oversee
compliance with all relevant standards across all project locations; this
includes ensuring conformity with relevant donors’ requirements, Internews
internal regulations and development of good practice standards.
- Mentor
administrative staff to improve their skills and their ability to take on
responsibilities.
QUALIFICATIONS
- International
project, finance management, financial analysis, and contract management
experience required, ideally in developing countries.
- Extensive
experience living and working in challenging environments including
conflict/post-conflict zones, specifically, experience living and working
in African countries.
- Experience
with USAID-funded projects required.
- Practical
knowledge of funders’ rules and regulations as they relate to financial
management.
- Ability
to handle multiple tasks efficiently and to work with a diverse staff.
- Strong
analytical skills.
- Sensitivity
to cross-cultural dynamics in the work place and experience supervising
staff.
- Experience
in skills-building and training of other staff.
- Strong
team player, inclusive management style, and motivational attitude.
- Ability
to adjust to shifting political circumstances and create programming
accordingly.
- Must
be self-reliant, resourceful, good problem-solver, good humored, and
flexible.
- Must
be computer literate (Excel, Word, Outlook, Internet) and QuickBooks a
plus.
- MBA
degree and/or CPA is highly desirable.
- English
fluency required; Arabic desirable.
