Job Ref: 147- SS
Job Title: Area Coordinator
Job Type: Contract
Location: South Sudan
Salary: Not disclosed
Description
Job Location South
Sudan, Agok, Abyei Administrative Area
Duration 1
year
Start
Date January
2014
Reports
to Country
Director
General Description of the Programme:
GOAL has been working in Sudan since 1985 and first began
implementing its integrated Primary Health Care (PHC) intervention in Twic
County, South Sudan in 1998 where it now supports 11 facilities. GOAL began
work in Abyei in 2003, and now supports seven facilities from its base in Agok
(37km south of Abyei town), and expanded programmes along the Sobat Corridor
(Baliet and Ulang counties) in Upper Nile State in 2007, where it now supports
the County Health Department (CHD) to manage all health facilities in the
counties. GOAL’s holistic approach to addressing the poor health status of
these populations includes the provision of curative care, reproductive health
(RH), nutrition and Water, Sanitation and Hygiene (WASH) services, with
complementary livelihoods programming to tackle the root causes of poverty. In
addition, in recent years GOAL has placed a particular focus on preventative
medicine including community health promotion and behaviour change.
General Description of the Role:
The Area Coordinator (AC) is responsible, as the most senior
field staff, for all GOAL programme activities in the project location.
The AC should have a good top-level knowledge and understanding of all
activities in their location, in particular they should be aware of the
constraints faced by their team and be actively working with their teams to
manage these constraints and trouble shoot problems as they arise.
Overall Objectives of the position:
The AC is responsible for all activities in their programme
site; this responsibility covers the operational/support functions (Security,
Human Resources, Logistics, Finance & Admin) and direct programme
activities (Primary Health Care, Watsan, Construction and Livelihoods) and
includes coordination, programme planning and overseeing the day-to-day
operations of senior field staff. The AC is also responsible for
coordination and communication with local authorities.
To ensure good management of GOAL’s programme activities in
the geographical location, the AC is responsible for ensuring that the
programmes receive the maximum possible level of support from the
Operational/Support functions. This will involve ensuring:
- Proper
planning by the programme departments to ensure programme implementation
is in accordance with the donor proposals
- Good,
timely coordination between the different programme departments and
Operational/Support functions.
- An
understanding by all parties of the constraints faced by other
departments.
- The
efficient performance of the Operational/Support functions.
- If
required the AC has a role to play resolving any conflicts between the
different departments.
KEY DUTIES
- Coordination
and programme planning of the GOAL teams
- Oversee
day-to-day operations of senior staff
- Submit
weekly, monthly and quarterly reports and provide inputs for donor reports
and proposals
- Coordination
with the Government, UN and NGOs
- Ensure
the safety and security of the staff in the area of operation.
- Oversee
HR issues in the project
- Oversee
finance department
- Oversee
Logistics department
- Oversee
Construction department
- External
coordination to ensure GOAL’s position is understood and protected
- Implement
other tasks as identified by the CD
EXTERNAL COORDINATION
Relationships with open dialogue and mutual respect should
be nurtured with all stakeholders. Meetings should include updates on the
planned program direction, and understanding the concerns and promoting
ownership of the program by the various stakeholders.
- Liaise
with partners at state and county level; attend all appropriate
co-ordination meetings and share information regarding projects and
security where relevant.
- Ensure
good relations with SSRRC and local authorities, including but not limited
to Commissioners and Executive Directors, ensuring that GOAL remains
inpartial.
- Liaise
with Ministry of Health, at State & County level on the management of
the PHC services.
- Accompany
donor representatives and other official visitors, when requested to by
the GOAL Country Director, and provide information as required
SECURITY
The AC is automatically the Security Focal Point for their
programme site, and thus responsible for the safety of their team and at all
times in a position to respond to a security incident.
OVERSEEING SECURITY IN THE PROGRAMME SITE, INCLUDING:
- Implementing
GOAL’s Security Guidelines and Procedures.
- Periodically
review of the site specific security guidelines.
- Ensure
all office and accommodation meet basic security standards, including fire
prevention, lockdown and evacuation procedures
- Ensure
that all staff are familiar with GOAL’s Security Guidelines and with the
GOAL evacuation plan.
- Provide
a security briefing to all staff/visitors arriving into the site for the
first time.
- Monitor
the security situation and provide regular informant to the CD/Security
Officer of any incidents, changes or adverse conditions affecting staff
safety or project operations in the region.
- The AC
should have regular dialogue with the Commissioners, UNISFA, UNDSS, NGO
security focal point and field staff in the facilities concerning the
current and expected security situation including threats and concerns.
Programmess
- Weekly
coordination meeting with the programming heads of department, combined
with a robust schedule of site visits to ensure that the AC is familiar
with the programme activities.
- The AC
responsibility is limited in the fact that the technical staff will
provide technical direction and support for programme activities.
Technical responsibility for the programme activities will always remain
with the programme coordinators in the programme site (AHM, Field Engineer
etc) and in Juba (ACD Programmes, Primary Health Care Coordinator,
Nutrition Coordinator, Watsan Coordinator etc).
- The AC
must be familiar with the Donor contracts and proposals related to their
programme site. They ought to be aware of the different activities and
indicators contained in the proposals and on the progress made towards
achieving those targets.
- The AC
is responsible for ensuring that all visits successful. This involves
receiving a ToR, and discussing the ToR upon arrival of the visitor, and
facilitating contact to the relevant staff/etc where necessary. The AC
should meet the visitor at the end of the visit to discuss the findings of
the visit and any recommendations.
- Monitor
and audit payments made for trainings and for distributions.
Construction
Overseeing Construction issues in the programme site, to
ensure all construction projects are executed in a safe and cost effective
manner including:
- On a
day to day basis managing the Construction Manager/ Supervisor.
- Weekly
coordination meeting with Construction Manager/ Supervisor
- Site
visits to all on-going and completed construction projects
- Ensuring
all construction works are within budget and according to regulations.
- Coordinating
with the ACD Ops on issues related to Construction.
LOGISTICAL
Overseeing the Logistical department in the programme site,
to ensure all logistical requirements are provided in a timely and cost
effective manner including:
- On a
day to day basis managing the FLM.
- Working
with the FLM to ensure that GOAL’s logistical procedures are adhered to at
all times, reporting any breaches to the Logistics Coordinator/ACD
Operations.
- Coordinating
with the Logistical Coordinator on issues related to Logistics.
- Ensuring
that the Logistics Office provides the required support to programmes.
- Working
with UNHAS to confirm that the airstrip is safe for landing.
Personnel
Overseeing HR issues in the programme site, including:
- Implementation
of GOAL’s South Sudan HR Manual.
- On a
day to day basis managing the HR Field Officer.
- Ensure
all new hires are properly authorized and contract of employment issued.
- Monitor
and approve all R&R and annual leave. Ensure that an annual leave
calendar is in place, and that the majority of annual leave is taken
during the rainy season.
- Review
of monthly payroll.
- On a
random basis accompany the staff member paying salaries.
- Coordinating
with the HR Coordinator on issues related to HR.
- Ensuring
GOAL’s HIV/AIDS workplace policy is implemented.
- Ensuring
that the HR office provides the required support to programmes.
- Ensure
implementation of staff appraisals
- The
AC, supported by the AHM should monitor the health of all relocatable
staff members; this should include mental (stress) and physical health.
Any concerns or serious illness affecting relocatable staff must be
reported to the CD and PHC Co.
- The AC
is responsible for ensuring that the day to day living and working
conditions in their sites is of an acceptable standard or that plans are
in place and being implemented to bring the location up to the required standard.
FINANCIAL
- Overseeing
the Finance department in the programme site, including:
- On a
day to day basis managing the Financial Field Officer
- Working
with the Finance Field Officer to ensure that GOAL’s Financial Guidelines
are adhered to at all times, reporting any breaches to the Financial
Controller/CD.
- Monthly
review of spending and forecasting
- Weekly
cash counts.
- Review
of Cash book for reasonability of expenditure.
- Review
of financial paper work to ensure all transactions are properly authorized
and that all the requited supporting documentation is on file.
- Coordinating
with the Financial Controller and/or Donor Compliance Officer.
- Ensuring
that the Finance office provides the required support to programmes.
Requirements
- At
least 3 years work experience at field coordination position
- Experience
in volatile security environment
- Experience
in programme management
- Good
interpersonal and motivational skills
- Flexible/motivated
- Experience
liaising with governmental / local authorities and other NGO’s
- Experience
in managing staff safety and security requirements and good analytical
skills of political and security situations.
- Good
Logistics and Finance/Admin background
