ILRI seeks to recruit an Accountant to maintain and
consolidate fixed assets ledger and register at the end of every month.
This position exists to ensure that the Institutes’ records are reconciled to
ascertain annual physical verification of assets and computation of
depreciation charged on a monthly basis.
The International Livestock Research Institute (ILRI) works
to enhance the roles livestock play in pathways out of poverty in developing
countries. ILRI has two main campuses in East Africa and other hubs in East,
West and southern Africa and South, Southeast and East Asia.
CGIAR is a global agricultural research partnership for a
food-secure future. Its science is carried out by 15 research centres that are
members of the CGIAR Consortium in collaboration with hundreds of partner
organizations.
Responsibilities
- Maintenance
and reconciliation of ILRI consolidated Fixed Assets ledger and register
at the end of every month. Keep records of the Institute’s fixed assets’
by location, costs, depreciation and net book values. Organising
annual physical verification of assets and reconciliation of the results
to the fixed assets ledger. Participate in implementation of bar coding
system
- Capital
budget planning, monitoring and reporting. Includes Recording and
reporting Capital spend versus budget every month. Reviews all Capex
payment requests/invoices/Purchase orders before payment is processed.
Capitalizes all assets upon receipt, installation &/or commissioning.
Liaises with procurement and user to Insure Assets on transit & after
receipt by ILRI. Coordinates posting of ILRI Addis Ababa Capex (procured
via Nairobi procurement office) with the Accountant in charge of current
Account, procurement and stores as and when the transaction/supply is
effected
- Reconcile
and update the retention account monthly.
- Monthly
maintenance (GRN and NSIR update) and reconciliation of the inventory
ledger. Organising stock takes (quarterly, half and annual) and
reconciliation of the results to the inventory ledger and stores bin cards
as per policy
- Reconciliation
of supplier ledger balances to supplier statements monthly and at the time
of payment
- Support
the Institute’s tender process by providing financial analysis of bids
- Manage
day to day matters of the Institute’s General Insurance. Provision of
insurable assets schedule and follow up on claims. Ensure that General
Insurance A/c is updated with claims and compensations and reconciled on a
monthly basis
- Actively
participate in the implementation of an ERP system in the above areas of
responsibility
- Train
and Act as alternate to the Accountant- payables and Accountant-staff
Accounts roles by assuming these roles in rotation or in the absence of
the incumbents
- Ensure
proper filling of all documentation relating to this function both in
physical and soft copy forms
- Undertake
any other duties as assigned by the Supervisor
Requirements:
- Bachelors’
Degree in Business, Economics or Accounting
- Professional
accounting qualification- CPA (K), ACCA, or CIMA qualification
- Minimum
5 years’ experience in Assets, Inventory and suppliers ledger management,
2 years of which should be at supervisory level
- Excellent
interpersonal, communication and personal organization skills
- Ability
to work under tight deadlines
- Ability
to support external audit requirements
- Computer
skills, including advanced knowledge of Microsoft excel and other Ms
Office applications
- Experience
with Sun Systems
Terms of Appointment
This is a Nationally Recruited Staff (NRS) position based at
ILRI’s Nairobi campus. The position is on a 2 year fixed term contract.
Job level and salary
This position is job Grade 2C with a starting salary of KES
116,417. This is exclusive of other benefits provided by ILRI.
How to Apply
Applicants should send a cover letter and CV explaining
their interest in the position, what they can bring to the job and the names
and addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com before 31 October
2013. Only online applications will be considered, and only short listed
candidates will be contacted. The position title and reference number REF:
AC/10/2013 should be clearly marked on the cover letter.
ILRI is an equal opportunity employer.
