Grade: K
Job ID: 13-7072
Location : CI-Abidjan
# of Positions : 1
Center/Office : CPM - General
Posted Date: 2013-11-14
Project/Program: SCMS
Application Due Date : None
Overall Responsibilities
PROJECT BACKGROUND
The Partnership for Supply Chain Management (PFSCM) is
implementing the Supply Chain Management System (SCMS) project for the U.S.
Agency for International Development (USAID) as part of the President’s
Emergency Plan for AIDS Relief (PEPFAR). SCMS strengthens or establishes
secure, reliable, cost-effective, and sustainable supply chains capable of
meeting the care and treatment needs of people living with and affected by HIV
and AIDS. In coordination with in-country and international partners, SCMS
assists programs to enhance their supply-chain capacity; ensuring that accurate
supply-chain information is collected, shared, and used; and provides quality,
affordable, health care products to those who need them. SCMS offers services
in focus countries identified by PEPFAR, with SCMS field offices established in
countries as required by the scope of work in that country. Since 2005, SCMS
has provided technical assistance in Cote d’Ivoire (CI). Their on-the-ground experience
coupled with the project’s access to 13 partner organizations within PFSCM,
best positions SCMS to support USAID CI’s immediate goals to ensure the
consistent availability of HIV commodities at PEPFAR supported services
throughout the country. Management Sciences for Health (MSH) is a subcontractor
on SCMS responsible for field office operations in CI.
OVERALL RESPONSIBILITIES
The DCD is responsible for the coordination and management
of all supply chain health systems strengthening (HSS) activities within the
scope of SCMS CI; including, but not limited to, central medical stores reform
and capacity building; warehousing and distribution capacity building; data
management and development of Logistics Management Information Systems;
Laboratory supply chain systems strengthening; quality assurance systems; and
effective distribution and inventory management at district and service
delivery points in the CI public sector health system. S/he deputizes for the
SCMS Country Director (CD) and is accountable for ensuring that activities are
implemented in compliance with the terms of the SCMS contract and by agreed
deadlines. Working with the CD the DCD identifies appropriate
interventions to achieve client objectives. S/he ensures that resources
are identified and allocated efficiently and effectively to meet those
objectives and in compliance with contractual requirements, applicable
regulations, local laws and appropriate standards and procedures. The DCD works
with the CD to plan and manage technical aspects of the project and to support
the collection of required project information, financial information and
contractually required data for reporting and evidence based decision
making. The DCD directly supervises the technical leads in all HSS activities
and the teams delivering the agreed systems strengthening interventions.
The DCD leads the work to develop innovative supply chain HSS interventions and
collaborates and coordinates with USAID CI and other implementing partners to
maximize the impact of interventions and improve overall access to essential
medicines and health care products at all levels of the health system in
CI. The DCD role is a full time position based in Abidjan, Cote d’Ivoire.
Specific Responsibilities
Project Management, Leadership and Financial
Management
- Lead
and motivate HSS teams to achieve high standards of professional
competence and project delivery.
- Ensure
HSS teams adherence with policies and procedures established by MSH, and
with policies and procedures established by the SCMS Project Management
Office (PMO).
- Manage
teams involved in supply chain HSS including performance planning, review
and development processes (PPRD), performance management and staff
development activities according to MSH and PMO policies and procedures.
- Review
and approve timesheets and requests for time off as necessary ensuring
procedural compliance and that teams’ plan vacation time appropriately.
- Work
with the CD, PMO and MSH Home Office (HO) in the development and
management of work plans and budgets for HSS activities and contribute to
the production of financial forecasts and reporting as needed.
- Oversee
finances and cash flow to ensure adequate availability of project funds
needed for HSS project work; coordinate this work with the PMO and the MSH
HO finance teams.
- Prepare
reports as required for submission to the SCMS PMO, MSH HO and USAID.
- In
coordination with the CD and Monitoring and Evaluation team, ensure that
all monthly, quarterly and other reports are prepared, reviewed and
submitted by agreed deadlines.
- Work
with MSH HO finance staff, the Director of Country Operations and his
staff (COMU) to ensure that agreed financial control procedures are
followed and that the project acts in accordance with established policies
and procedures; maintain compliance with administrative requirements.
- Analyse
periodic financial reports from PMO and MSH HO and prepare internal financial
management reports as required; interpret results and their likely impacts
as part of regular monthly reviews.
Client relations, communication and coordination
- Liaise
with government partners, USAID and other implementing partners to ensure
project activities are implemented effectively and to develop plans for
sustainability.
- Meet
regularly with clients to review progress on project objectives, consult
on proposed interventions, receive feedback and develop appropriate
responses to meet stakeholder expectations.
- Represent
SCMS CI and participate in review meetings and other events organised by
government partners and regional authorities
- With
the CD work to identify and engage the appropriate stakeholders for new
HSS interventions and to develop stakeholder management plans.
- With
the CD, PMO and MSH HO develop and implement the local project
communications strategy ensuring the project and HSS initiatives are
appropriately promoted within the country context; including the
development and publication of project success stories.
- With
the CD support the SCMS client satisfaction survey process to ensure
response rate targets are achieved for SCMS CI.
- Assist
the CD to maintain appropriate and effective internal communications
within project teams ensuring all local staff are aware of the current
status and objectives of SCMS CI
Technical Assistance and Capacity Building
- Work
with the CD to develop and implement HSS technical activities to improve
the availability of HIV/AIDS related medicines and commodities, essential
medicines and health care commodities at all levels of the public sector
health supply chain in CI
- Lead the
development and implementation of appropriate supply chain and commodity
availability assessments to determine current systems strengths and
weaknesses and identify technical assistance gaps which can be addressed
by SCMS.
- Work
with the CD, PMO and HSS teams to develop and maintain the annual work
plan content in line with client objectives and health system
strengthening needs. Ensure the technical content of the work plan
is appropriate, realistic and has adequate financial resources.
- In
coordination with the Monitoring and Evaluation team, develop appropriate
and regular measures and reports for assessing the progress and impact of
HSS interventions and technical assistance results. Also work with the
Monitoring and Evaluation team to ensure measures are evidence based and
the direction of the program is set and adjusted using those results.
- Ensure
HSS interventions include sustainability and transition plans to
capacitate CI public sector health workers and management teams, reducing
reliance on SCMS resources over time.
- Coordinate
with the PMO in the development of scopes of work for short and long term
technical assistance, the selection of appropriate consultants and
securing travel concurrences.
Qualifications
- Advanced
degree in supply chain management, management, pharmacy, medicine, public
health or health systems administration or equivalent relevant experience
with management training is required.
- Significant
management and planning experience including human resource management and
supervision is required.
- A
minimum of five (5) years technical, operations, and financial management
experience required; experience in supply chain and public health related
projects, including working with senior government officials in developing
countries is required.
- Strong
language skills in French and English required, including ability to write
lucid technical reports and documents.
- Work
experience in providing pharmaceutical management technical assistance
especially in the area of supply chain management, information systems,
and pharmaceutical supply best practices.
- Strong
planning skills including the use of logical framework and project
planning software preferred.
- Strong
monitoring and evaluation skills and hands-on experience with indicator
based surveys and assessments
- Working
experience in CI with knowledge and comprehensive understanding of the CI
public health system is preferred as is previous experience with USAID
supported programs.
- Ability
to collaborate with different stakeholders in developing creative and
strategic solutions to achieve common goals using teamwork and
team-building skills throughout.
- Willingness
to be flexible and adapt to changing priorities and shifting deadlines.
- Strong
organizational, administrative, communications and reporting skills.
- Ability
and willingness to travel in-country and internationally required.
- Computer
skills, including Windows, Microsoft Word, Excel and Power Point required.
