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Reference:
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PO/CFC/RS
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Country:
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Republic
of Sudan
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Job Title:
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Country
Financial Controller
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Date requested: 11/11/2013
Contract Grade: B
Contract Length: One Year (Renewable)
Date needed By: Not later than March
2014
New Post or Replacement: Replacement;
Accompanied / Unaccompanied: Unaccompanied
Exact Job Location: Khartoum
Reports To: Country Director
Responsible For: Direct Supervision of Khartoum finance staff
and strong support to field finance staff.
Liaises
With: Regional Accountant; Oversees Finance Department; ACD’s, Concern Sudan
programme teams; Dublin, Logistics, IT and HR departments, Bank, Suppliers
Job Purpose:
The Country Financial Controller is
responsible to manage all aspects of the finance function of the Concern
Worldwide Sudan country programme so that we achieve our objectives in line
with Concern Worldwide’s policies, procedures and standards.
Main Duties & Responsibilities:
Financial System
·
Ensure that country financial management systems
& records are adequate in order to identify and protect the assets &
interest of the organization.
·
Ensure that the systems in place, enhance, as
far as possible, the efficiency & effectiveness of the manner in which
assets are utilized
·
Ensure that the global accounting package (Great
Plains) is maintained in a proper manner, and utilized in an appropriate &
effective manner.
·
Establish & maintain a donor financial
management system in order to optimize funding & to ensure efficient &
accurate reporting to donors.
·
Ensure adequate controls over cash & bank
management are constantly monitored & updated to minimize the risk of fraud
or misappropriation.
·
Undertake regular field visits in order to
assess the financial systems in place & implement improvements wherever
need
·
Closely monitor
all financial activities, and keep the CD/Senior Management Team advised of all
situations which have the potential for a negative impact on internal controls
or financial management performance
·
Undertake
financial assessments & evaluation of partners, in line with Concern’s
standard financial procedures.
·
Participate in
the review, monitoring and capacity building of partners
·
Ensure that
partner finance reports are thoroughly reviewed in coordination with the
respective Programme staff.
Financial
Control
·
Maintain an effective
& efficient system of internal controls which comply with Concern
Worldwide’s financial guidelines.
·
Review existing systems
on an on-going basis in order to develop and improve internal controls, in
compliance with Concern’s policies and procedures
·
Ensure that all financial
records & accounts are compiled timely, accurately and in line with
international accounting standards & donor regulations
·
Ensure that the country
financial operations comply with legal & statutory requirements e.g. audit
& financial reporting to all relevant national authorities.
·
Ensure that country
management prepares the annual & revised Country budget and donor budgets,
as accurately as possible.
Financial Reporting
·
Ensure timely &
accurate preparation of monthly management accounts for budget-holders and
Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances.
·
Ensure timely &
accurate preparation of quarterly financial reports for Dublin (Financial
Reporting Pack (FRP))
·
Ensure timely &
accurate preparation of donor reports for external donors / agencies.
·
Reconcile all balance
sheet items on a quarterly basis, in accordance with Concern Worldwide policies
& procedures
·
Finalise year end accounts
for external auditor and provide any ad-hoc year reports for Dublin
Staff Management & Capacity Building
•
Develop the capacity of
the local finance team especially in Khartoum and Geneina to ensure that a good standard of financial management is maintained.
•
Develop a second layer of
staff who can fill the gap whenever any position is vacant in the finance team.
•
Undertake specific trainings and other relevant
initiatives so that the national staff can take up the role of current programme
accountant post in Darfur.
•
Undertake financial
training of budget-holders, to assist them in enforcing financial controls
& making decisions based on financial reports.
Other financial duties
•
Facilitate internal,
external & donor audits
•
Ensure that all statutory
deductions & taxes in respect of national staff are complied with & to
liaise with relevant authorities in this respect.
·
Assist in the development
& implementation of the Country’s Strategic Plan
·
Actively participate in the CMT meetings and be
proactively involved in the decision making processes
•
Any other finance-related
assignments
PERSON SPECIFICATION
ESSENTIAL
Education, Qualifications &
Experience Required:
Accountancy Qualification (e.g. CPA, ACA, ACCA)
3 years post qualification
experience in Concern or a similar organization preferably as international
staff.
Experience in developing staff capacity
technically and management
Experience managing large and
multi donor (especially USAID, ECHO etc) programme budgets
Fluent English
DESIRABLE
Education, Qualifications &
Experience Required:
·
Knowledge of development issues and concepts.
·
Experience of working/living in an insecure and
harsh environment
·
Ability to work under pressure to meet tight
deadlines
·
Good team worker
·
Good Communication and negotiation Skills
·
Knowledge of computer applications i.e.
Microsoft word, Excel, communications systems.
Special Skills,
Aptitude or Personality Requirements:
·
Cross cultural awareness and sensitivity
·
Empathy with Concern’s goals and a commitment to
capacity building, protection and participation
·
Good communication and training / capacity
building skills
·
Proven organisation, planning and management
skills
·
Ability to work on own initiative and lead
diverse teams
·
Flexible and adaptable to a changing environment
·
Strong interpersonal and team work skills
Any Other Special Requirements:
N/A
All applications should be
submitted through our website at https://jobs.concern.net
by closing date….CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on
a regular basis and we may offer posts before the closing date.
