|
Reference:
|
PO/CFC/NG
|
|
Country:
|
Niger
|
|
Job Title:
|
Country Financial
Controller (CFC)
|
Date requested:
01 DECEMBER 2013
Contract Grade:
B
Contract Length: 24 months
Date Needed By:
ASAP
New Post or Replacement: Replacement
Accompanied / Unaccompanied: Accompanied
Exact Job Location: Based in Niamey but required field visit in Tahoua
Reports To: Country
Director
Liaises With:
·
ACD-P , ACD-S and programme managers, for
technical and programmatic aspects related to all sectors.
·
Other members of SMT when needed
·
Relevant Ministries and government officials, other NGO and partner
staff
·
External auditors and relevant in-country
donor staff
·
Dublin
Job Purpose: Lead the management of finance in Concern Niger, working as
a member of the Senior Management Team, to ensure that financial planning and
systems are in place to support the strategic plans and programme activities of
Concern Niger. Ensure the sustainable
implementation of proper financial procedures and policies in managing
Concern’s financial resources, reporting and training in Niger.
The
normal duties and responsibilities attached to the role are as follows:
§
To ensure that Concern Worldwide financial
policies and procedures are implemented in a standardised manner in all
locations
§
To ensure relevant, timely and accurate
financial reports, including management accounts, are produced for the SMT
& Budget holders
§
To manage the finance department activities and
schedules to meet the financial reporting deadlines to Concern Dublin and
donors
§
To lead the budget development and review
processes in collaboration with Programme staff and Managers
§
To collate country budget for submission to CD,
Concern Dublin and Donors
§
To develop and monitor Concern Niger’s financial
management procedures as well as standardising their use across the country
programme through the training of key staff.
§
To support and monitor staff responsible for
accounts in Niamey as well as in Tahoua field office to enable them to carry
out their roles effectively and independently.
§
To conduct regular site visits to all programme
locations and carry out audits where necessary
§
To work with partner organisations in order to
establish best financial reporting practices, develop their capacity and
conduct audits with partners.
§
Participate as a member of the Senior Management
Team (SMT)
Training
- To train and mentor the programme
accountant and the national finance
officer in order that s/he might
take on more responsibility for managing the country programme’s finance
issues
- Train programme managers, Area
Coordinator and ACD-P/ACD-S as
appropriate in their roles in the budget cycle.
- To provide support and guidance to
partner agency finance staff as appropriate, to ensure that the financial
competency and practice of the partner agencies meets established finance
standards.
Financial Reporting:
- To manage the finance department
activities and schedules to meet the financial reporting deadlines to
Concern Dublin and donors
- To prepare quarterly accounts (FRP) and
end of year financial accounts for submission to Dublin and for external
audit purposes
- To prepare reports on utilization of
grants from external donors, as they are required
- To organize an annual external Audit in
country in time to meet submission deadline
- To ensure that proper and effective
audits of field finances are carried out on an annual basis
- To perform periodic reviews of partner
organisations’ financial functions, and to support and train them, as
required.
Financial Systems:
- To ensure that there are adequate
controls over cash and bank holdings
- To implement, as seamlessly as possibly,
a centralized payroll system
- On-going development and monitoring of
procedures, and controls, to ensure they are compliant with Concern
Worldwide and donor policies
- To co-operate with field management and
with internal or external auditors in the review and development of field
systems.
- To ensure that balance sheet
reconciliations are prepared and reviewed on a monthly basis in line with
finance procedures.
- To monitor all financial activities and
advise the SMT of all situations which may have a negative impact on
internal controls or financial performances
- Along with other
Senior Management, actively manage the Country’s risk profile by ensuring
that policies and procedures are in place, participating in the management
of the country Risk Register and addressing internal audit and compliance
issues.
Confidentiality
- Ensure the
non-disclosure of any information whatsoever acquired in the course of
duty, relating to the practices and business of Concern Worldwide, to any
other person or Organization without authority, except in normal execution
of the above duties
- Ensure strict
guardianship and security of financial data and documents at all times,
including secure storage, accurate & complete filing and limiting
access to the finance office to authorised personnel only
- Ensure strict
adherence to Concern Niger Financial Procedures and Fraud Policy and
remaining within the boundaries of these policies at all times
PERSON SPECIFICATION
Essential
§ Minimum
3 yrs experience working overseas as a Country Accountant or Financial
Controller
§ Experience
of donor reporting requirement
§ Strong
management and staff development experience
§
Good interpersonal and motivational skills
- Flexible/motivated
- Strong staff
management and staff development experience ;
- Ability to manage local staff in
a mature and impartial manner
- Computer skills including database
management, Microsoft Word and Excel
Special Skills, Aptitude or Personality Requirements:
Essential
- Fluent in spoken French
- Excellent
English communication skills (verbal and written)
- Able to work in insecure environments
and live in confined areas
- Respectful of securities rules
- Dynamic and willing to
take initiatives to complete assigned tasks and deal with difficulties encountered in
daily work
- Excellent
administrative, time management and prioritisation skills
- Strong leadership
skills and ability to manage change effectively
- Excellent
communication and presentation skills
- Ability to delegate,
manage time and prioritize tasks while coping with a broad range of programmatic
and technical demands
- Strong Analytical and problem solving
abilities.
- Empathy with Concern’s
goals and a commitment to capacity building, protection and participation
Desirable:
§ Experience in using
Microsoft Great Plains
§ Experience working in Africa and in the Sahel in particular
All applications should be submitted through
our website at https://jobs.concern.net by closing dateCV’s should be no
more than 4 pages in length.
Due to the urgency of
this position, applications will be short listed on a regular basis and we may
offer posts before the closing date.
