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Reference:
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RD/ACDP/ZA
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Country:
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Zambia
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Job Title:
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Assistant Country
Director Programmes
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Contract
Grade: C
Contract
Length: 24 months
Date
Needed By: February 2013
New
Post or Replacement: New
Accompanied
/ Unaccompanied: Accompanied
Exact
Job Location: Lusaka, Zambia (with approximately 50% travel)
Reports
To: CD
Responsible
For: Project
Manager RAIN, Area Programme Coordinator Western Province
Liaises
With: Country Financial Controller, ACD Systems,
General Systems Manager, Programme Accountant, Communication and Documentation
Officer, Nutrition Coordinator
Job
Purpose
The
Assistant Country Director Programmes (ACDP) Zambia is responsible for programme growth and development and undertaking greater advocacy
and influencing. The post-holder ensures that projects and programmes are able
to demonstrate innovation and best practice in rural poverty alleviation in
Zambia and are implemented to the highest standards. As a member of the
Country Management Team (CMT) the ACD-P contributes to the management of the
Country Programme with specific responsibility for programme design, implementation
oversight, proposal development, PM&E, emergency response and building capacity
of the programmes team in line with Concern’s policies and values.
Main Duties and
Responsibilities
- Lead
in developing high quality innovative programming in line with the Country
Strategic Plan (CSP), focusing on food and nutrition security, social
accountability, women’s empowerment, disaster risk reduction and
sustainable livelihoods.
- With
the CD, develop and maintain effective relations with donor agencies,
networks and key government institutions in order to widen impact, raise
funds and ensure Concern Zambia stays responsive to opportunities and
threats that may arise.
- Support
the development and management of an effective learning and influence
component of the programme, using evidence based advocacy to inform donors
and government.
·
Promote Concern’s values and commitments and engage the programme team
in internalising these values in programmes.
- To
lead the mainstreaming of HIV and AIDS, equality and disaster risk
reduction
- Establish
strategic partnerships with Civil Society Organisations who add particular
value to the programme and its impact on policy, effective governance and
sustainability.
- To
contribute to the development of Concern policy and strategy in Zambia.
- Actively
support and ensure the roll-out of accountability across the country
programme.
Programme Planning, Monitoring & Evaluation:
·
Lead on the development and design of
programmes based on the Zambia CSP, How Concern Understands Extreme Poverty, a
strong analysis of poverty in the context and funding opportunities.
·
Lead on proposal development for new
interventions and in response to calls for proposals ensuring submission of
good quality competitive proposals.
·
Ensure that programmes incorporate best
practice in their relevant technical area and contribute to learning through the
inclusion of research and innovation.
·
Encourage
reflection and critical thinking necessary to achieve high programme quality , improving approaches and interventions
·
Ensuring accountability, gender, HIV&AIDS
and DRR are incorporated into programme design
·
Contribute to developing Concern Zambia’s
capacity to prepare for and respond to emergencies.
·
Maintain the high standards of the current
M&E system and provide oversight and support to managers in designing
M&E systems, data collection (including the use of DDG), qualitative and
quantitative data analysis and interpretation and review of M&E findings to
improve programme quality.
·
Plan for evaluation needs through development of TORs, assessment
of consultants and feedback on draft reports.
Programme Management:
·
Take overall responsibility for Concern Zambia programmes as
designated
·
Ensure effective operational
management of Concern Zambia through line management of key staff, providing
strategic and technical guidance to staff and partners.
·
Ensure that programmes are
supported by competent, qualified and trained staff that have a good
understanding of the programme, their roles and are able to work effectively as
a team.
·
Ensure that all programme staff
have regularly set and reviewed personal performance objectives that are
relevant to programme direction and needs and Concern’s values
·
Lead on annual planning, facilitating staff and partner participation
in the planning process, and ensuring each programme has detailed annual work
plans which deliver on proposal commitments and are used for budget development
and monitoring
·
Ensure Concern partnerships bring real benefits to the extreme poor with
effective MOUs and partnership agreements and rigorous CLOSAT and CLOFAT
processes that lead to realistic capacity building plans. Promote open
communication, engaging partners in strategic and operational discussions on
programme direction and priorities.
·
Identify and meet technical support needs related to programme design
and in the mainstreaming of gender, HIV & AIDS and DRR.
·
Ensure timely reporting against all grants.
·
Approximately 50% of ACDP time will be devoted to RAIN project support
including;
o
Support the National RAIN Project Manager to implement the Realigning
Agriculture to Integrate Nutrition (RAIN) Project to a very high standard in
line with the proposal.
o
Assist the RAIN Project Manager to interpret technical inputs from
IFPRI and Concern SAL in addition to the findings from process evaluations and
monitoring to constantly improve project quality. Identify and source
additional technical support for RAIN.
o
Support the coordination and alignment of key agencies at the District
level in addressing the under-nutrition in the District
o
With the RAIN Project Manager manage the large number of external
inputs and relations connected to the Project including the RAIN Oversight
Committee and relationships to government and IFPRI
o
Ensure all documentation (including reports and any funding proposals)
is of the highest standard.
Financial Management and Systems:
- Work with CD, ACD-S and CFC to ensure effective systems and
financial support to programmes.
·
Work with the Country Director
and the Desk Officer to develop and maintain a funding strategy to ensure
future funding streams are known and developed to the greatest extent possible.
·
Support Area Programme
Coordinator (APC) and RAIN PrM in the preparation of detailed budgets for
programmes, ensuring compliance with donor guidelines and good value for money.
·
Support the APC and RAIN PrM to track programme expenditure
through monthly management and quarterly donor accounts and take corrective
action if required.
·
Approving expenditure within the Zambia Delegation of Authority
framework.
·
Review donor financial reports, providing explanations for
under/over expenditure and contribute to donor budget revisions as required.
·
Monitor partner expenditure and work with the Zambia Internal
Auditor in supporting partners strengthen their accountability.
·
In consultation with the ACD-S, support APC and RAIN PrM to manage
procurement and logistics in an efficient, timely and effective manner.
Other:
- Actively
participate in the implementation and review of the CSP.
- Actively
participate in the development, revision and roll out of organisational
and country specific policies and procedures.
- Deputise
for the CD when required
PERSON
SPECIFICATION
Education,
Qualifications & Experience Required:
ESSENTIAL
·
Minimum Master’s Degree in
Development Studies or a relevant technical area (programme focus under the new
CSP includes; food and nutrition security, social accountability, women’s
empowerment, disaster risk reduction, sustainable livelihoods and potentially
primary health).
·
A minimum of
5 years’ experience working in a developing country context at least 3 years of
which should be in senior programme management, including experience in
planning, developing and evaluating complex programmes in technical areas similar
to those in the Concern Zambia programme.
·
Experience
of programme design and successful proposal development.
·
Developed
management skills including; the ability to motivate, support and mentor staff
and to pass on this competency to line managers, ability to work to deadlines
and under pressure, delegation, time management and prioritisation skills and
excellent interpersonal, communication and team building skills.
·
Demonstrable
experience in management and support to all phases of the monitoring and evaluation
process, including the use of data and results to improve programme quality.
·
Demonstrable
experience and competence in networking and effective relationship building
with peers, donors and government.
·
Experience
in approaches to support community participation, accountability and citizen
empowerment with programme design and implementation.
·
Experience
of capacity building with partner organisations
DESIRABLE
·
Experience
with HIV&AIDS, gender mainstreaming and disaster risk reduction.
·
Experience
working within larger consortia and developing joint funding proposals
·
Emergency
response experience
Special Skills, Aptitude or Personality
Requirements:
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A strong commitment to
helping the poorest people in the world to improve their wellbeing and
achieve their goals.
·
Good interpersonal skills
·
A very high standard of
spoken and written English, capable of producing proposals, reports and other
documentation of a standard that can be shared externally.
·
A strong team player with a
can do attitude
·
Effective data management and
analysis skills – basic statistical analysis of programme M+E
·
In depth knowledge of
development
·
Knowledge of HIV/AIDS and
Gender Mainstreaming issues
·
Ability to work to deadlines
and under pressure
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·
Strong proven delegation,
time management and prioritising skills
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·
Effective networking
abilities
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Skills in Digital Data
Gathering, statistics and statistical analysis software packages (desirable)
·
Previous experience in a
similar capacity (desirable)
All applications should be submitted
through our website at https://jobs.concern.net
by closing date 3rd
December 2013. CV’s should be no more
than 4 pages in length.
All candidates who are short-listed for a first
round interview will be notified via email after the application deadline.
Concern
Worldwide is an Irish-based non-governmental, international, humanitarian
organisation dedicated to the reduction of suffering and working towards the
ultimate elimination of extreme poverty in the world’s poorest countries.
Concern receives
a substantial amount of funding from external donors each year. Increasingly donors are introducing
requirements whereby future funding is conditional on Concern ensuring that the
names of any new employee or volunteer do not appear on terrorism lists
generated by the European Union (List of person, groups and entities to which
Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign
Assets Control list of specially designated Nationals and Blocked Persons) and
the United Nations (Consolidated List).
Any offer of employment (either paid or voluntary) with Concern
Worldwide will not be made pending a clearance check being conducted on the
applicant. For additional information
please consult our web site or contact the Human Resource Division in our Head
Office.
Concern Worldwide is an equal opportunities employer and welcomes applications
from all sections of the community.
