Vacancy Number: ACNRS/FIN/06/14
Department: Finance
Duration: 2 years’
Department: Finance
Duration: 2 years’
ILRI seeks to recruit an Accountant to manage staff and
consultants accounts and Inventory sub-ledger. The Accountant is also expected
to actively support the roll-out of a new ERP system.
ILRI works to enhance the roles livestock play in pathways
out of poverty in developing countries. ILRI is a member of the Consultative
Group on International Agricultural Research (CGIAR) Consortium, a global
research partnership of 15 centers working with many partners for a food-secure
future. ILRI has two main campuses in East Africa and other hubs in West and
southern Africa and South and Southeast Asia.
The Centre’s headquarters are located in Nairobi, Kenya, and
research is conducted in 31 countries in Africa, Asia and Latin America. We are
supported by the Consultative Group on International Agricultural Research
(CGIAR) and receive funding from over 50 different donors.
CGIAR is a global agricultural research partnership for a
food-secure future. Its science is carried out by 15 research centres that are
members of the CGIAR Consortium in collaboration with hundreds of partner
organizations.
Responsibilities
- Checking/Reviewing
and journalizing of Nationally Recruited Staff (NRS) & consultants
Travel Expense Reports (TERs) and Project/workshop expenditure reports;
- Reviewing/checking
the accuracy of NRS & Consultants Travel Authorizations (TAs) and
project Advances requests (PARs) and staff account status before Payment;
- Reconcile
all NRS staff accounts and ensure they are up to date. Ensure all amounts
owed to or by staff are paid or accounted for promptly;
- Carry
out monthly aging routine for NRS and Consultants personal Accounts and
make relevant recommendations;
- Prepare
and forward to payroll Unit the monthly NRS staff payroll deductions
schedule;
- Carry
out monthly allocation of NRS personal Accounts and ensure relevant
adjustment journals are passed;
- Facilitate
NRS and Consultants to access their personal accounts online. Follow up
with the system support team on system improvements and trouble shooting.
Ensure timely response to staff queries;
- Update
NRS and Consultants personal Accounts listing in the system. Opening
personal accounts for new staff on time and immediate closure of accounts
for separated staff upon payment of final retention balance;
- Post
all GRNs and MINs in General Ledger (GL) by the end of calendar month;
- Prepare
correct and accurate monthly reconciliations of Inventory GL balances to
the Inventory Control (IC) sub-ledger;
- Organize
and coordinate all stock take exercises;
- Prepare
and circulate stock take report within one week after completion of the
exercise. The report must include clear recommendations to write off
obsolete items and provide for slow moving items. Ensure stock take
adjustment journal is prepared, approved and posted in the month of stock
take;
- Update
GL and IC upon disposal of inventory items. The update must be carried out
within the month of disposal.
- Actively
participate in ERP roll-out and support cross team working before, during
and after implementation of the new ERP System
Requirements
- Bachelor’s
Degree in Accounting;
- Full
accounting qualifications- CPA (K) or ACCA;
- Minimum
of two years of relevant working experience;
- Good
personal organizational skills, accuracy and attention to detail;
- Good
communication and interpersonal skills;
- Highly
effective multi-tasking skills, with ability to coordinate, prioritize and
organize workload and meet deadlines.
Terms of appointment:
This is a Nationally Recruited Staff (NRS) positions based
at ILRI’s Nairobi campus and is for a 2 years’ contract period.
Job level and salary:
This position is job level 2B with a starting salary of
KES83,606 per month. In addition ILRI currently offers medical insurance
for staff and dependents, Life insurance, Pension at 12.5% employers
contribution, Annual holiday entitlement of 30 days+ public holidays within
ILRI’s National Recruited Staff Scheme.
How to apply:
Applicants should send a cover letter and CV explaining
their interest in the position, what they can bring to the job and the names
and addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience to the Human Resources Director through our recruitment portal: http://ilri.simplicant.com/ before 16
June 2014. The position title and reference number REF: ACNRS/FIN/06/14 should
be clearly marked on the subject line of the online application.
ILRI is an equal opportunity employer
