Office Assistant

Vacancy Number: A/033/14
Institute: International Water Management Institute (IWMI)
Duration: Two years contract

The International Water Management Institute (IWMI) seeks to recruit an Office Assistant to its IWMI office which is based in Addis Ababa.

General: the International Water Management Institute (IWMI) is a non-profit international research organization, serving a global mandate to improve management of water and land for food, livelihoods and nature. IWMI headquarters is located in Colombo, Sri Lanka and one of its sub-regional office is located in Addis Ababa, Ethiopia. IWMI is one of the 15 research centers supported by the Consultative Group on International Agricultural Research (CGIAR).

 Key Responsibilities:

• Assists all office staff in photocopying, scanning documents and serves as a messenger,
• Receives office mails from ILRI Mail Room and distributing to concerned staff,
• Assists the Senior Administrative Assistant in making copies of documents, files and delivers all job requests to the concerned ILRI units,
• Assists the Accounting Officer during monthly closing by photocopying, sorting and filing accounting documents,
• Assists the office staff during workshop preparations; duplicating materials, disseminates stationeries for participants etc.,
• Takes care of IWMI’s common room: provides coffee/tea services for all staff during office hours as per their request,
• Provides coffee/tea services during IWMI staff meetings and functions,
• Looks after the cleaning of IWMI offices,
• Provides all types of services in his/her capacity to all staff.

Skills and Competencies

Education:

•  High school completion plus additional training is an advantage

 Experience:

• No work experience

Duty Station: Addis Ababa

Grade: 1A

Minimum Base:       Birr 3,000.00 (Negotiable, depending on experience, skill and salary history of the candidate)

Terms of appointment:  This is a Nationally Recruited Staff (NRS) position, initial appointment is fixed term for two years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.

The ILRI campus is set in a secure, attractive campus on the outskirts of Addis Ababa.  Dining and sports facilities are located on site.

Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number:REF: A/033/14 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 10 June 2014.

Suitably qualified women are particularly encouraged to apply.