Tracking Code: 2014042
Job Description
Function:
The key function of the Programmes Manager is to provide
overall leadership and management for all Heifer Kenya Programs including
leading the planning, design, development, implementation, monitoring and
evaluation of the country programs and ensuring the quality of projects,
implementation, donor reporting, and field level management is of the highest
standards. The programmes manager enforces quality assurance with all projects
being implemented by Heifer International in Kenya.
The Programmes Manager provides line management support to
all Project Coordinators including overall management of their performance and
of all the programme staff in Heifer Kenya.
The Programmes Manager supports the translating of Heifer
International’s Global Vision and strategy into project implementation and
ensuring project design and implementation are geared towards achieving Scale
and impact , attracting funding to diversify funding resources and that the
project implementation processes respond to Heifer International’s need to
strengthen global operating systems.
With the support of the Country Director the Programmes
Manager leads the process for developing and growing Heifer Kenya’s Programme
to reflect a fair balance in the project portfolios that will include but are
not limited to Dairy Development, Climate Change, Pastoralists and Small
Ruminant Development.
Responsibilities:
- Programme
Management.
Assume overall responsibility for the management of all
Heifer Kenya programs and provide line management support to all Project
Coordinators. Support Project Coordinators (PC’s) in the management of the
field resources and project budgets and ensure these are used in compliance
with approved guidelines (vehicle and motorcycles management,
etc.). Implement annual performance management process for all Project Coordinators
and support them to ensure these cascades to all programme staff.
- Programme
Planning and Budgeting.
Support all project teams to develop annual budgets and
workplans consistent with project documents and donor contracts. Support
teams in undertaking the necessary review and updating of the work plans and
budgets to respond to emerging field implementation challenges and project
review processes. Review community groups action plans submitted by
Project Coordinators and facilitate development and execution of Letters of
Agreement (LOA) between the groups and Heifer Kenya. Support the
development and review of the Kenya country program strategies.
- Budget
Management and Monitoring.
In coordination with the finance department undertake
quarterly budget monitoring and variance analysis with all project coordinators
and support the projects in reviewing and tracking spending to adhere to annual
budgets. Support project coordinators to plan and undertake corrective
management actions arising out of budget monitoring reports. Approve
program related requests for imprest and reconciliations in line with work
plans and financial management procedures.
- Program
Reporting.
Review regular quarterly, semi- and annual reports from the
project coordinators and support them to comply with requirements of quality
reporting and timeliness. Review donor reports from the field teams to
ensure they comply with requirements in terms of quality and timelines and
ensure these are of the highest standards.
- Programme
Development and Fundraising
Provide leadership to the programme development work with
all the regional teams to grow and develop Heifer Kenya’s programmes
portfolio. Support Heifer Kenya’s fundraising work through background
information gathering, Concept Development and proposal
development. Support field teams in ensuring that Heifer Kenya
interventions are appropriately designed and benefitting correctly targeted
beneficiaries and creating the desired impact with participants.
- Project
Monitoring and Evaluation.
With the support of the Monitoring and Evaluation
Officer ensure all projects maintain comprehensive monitoring and evaluation
system that complies with Heifer International PM& E guidelines. Lead
the processes for developing TORs for baseline surveys, mid and end term
evaluations and impact assessments. Visit the regions at least once per
quarter to provide the required support to the regional teams in implementing
regional projects.
- Documentation
and lessons learning.
Support projects in documenting lessons learnt and
experiences for dissemination and sharing to inform future project
development. Perform any other duty as may be assigned by the
country program director.
Required Skills
Minimum requirements
- Degree
in Rural Development, Project Planning and Management, Agriculture,
Agribusiness and Animal Science and other relevant qualification plus post
graduate qualifications in a relevant professional discipline.
- 7
years relevant experience in programme management, extension and community
development work, with minimum of 4 years at a supervisory/ managerial
level.
- Thorough
knowledge of programming processes, systems and principles, and the
ability to provide leadership and support to staff working at community
level.
- Solid
knowledge and foundation in proposal development and of the project
management cycle.
- Sound
knowledge of value chain development on various agricultural commodities
and sectors
- Sound
understanding of integrated development issues and critical analysis of
the root causes of poverty in Kenya.
- Knowledge
of development issues, trends, challenges and opportunities and
implications to community development.
- Demonstrated
knowledge of strategic planning processes.
Most Critical Proficiencies:
- Good
understanding of annual work planning and budgeting and budget
monitoring.
- A
good understanding of monitoring and evaluation processes.
- Solid
project management and reporting skills.
- Sound
project and proposal development skills.
- A
good understanding and sensitivity to issues associated with poverty,
hunger and environment, and knowledge of the context to which non-profit
organizations operate.
- Solid
knowledge and experience in extension methodologies.
- Knowledge
and experience in training and participatory training methodologies.
- Team
leadership skills, with good abilities of addressing conflicts amongst
diverse teams and constituents.
- Excellent
organizational skills.
- Proficient
knowledge of word processing, spreadsheets, presentation tools, electronic
mail (Microsoft Office preferred) and Internet.
- Demonstrated
proficiency in English and Swahili, both oral and written.
Job Location
Nairobi, Nairobi, Kenya
Position Type
Full-Time/Regular
Job Level
Manager
Client
Non U.S. Based Locations
Closing Date
April 11, 2014
