Finance and Administration Manager

Country: Rwanda

City: Kigali

Type: Regular – Full Time (eligible for benefits)

Business Unit: Country Programs - Country Teams

Background:

The Clinton Health Access Initiative (CHAI) associated with former President William J. Clinton’s Foundation is currently operating in Rwanda and carrying out a wide range of programs to support the Ministry of Health in Rwanda towards improving the health status of the country by ensuring access to high quality health services. We are committed to increasing our effectiveness through an innovative programming approach that optimizes quality, impact, and scale. CHAI is working with the Government of Rwanda on three main programs including: Nutrition, Health Financing and E-Health. Robust financial management and efficient day-to-day administration are key to our work. CHAI is therefore seeking a dynamic, highly motivated individual, with demonstrated leadership skills, for a Finance and Administration Manager position.

Summary of the Position:

The Finance and Administration Manager (FAM) will be a focal point for all financial aspects of CHAI in Rwanda.  The FAM works closely with the Country Director, Senior Program Managers, Program Managers, and CHAI staff to ensure the overall success of programs in Rwanda. The Finance and Administration Manager will need a high level of integrity, organization, self-motivation, interpersonal skills, as well as demonstrated leadership skills. 

Responsibilities:

Financial:

• Provide financial management and services including budgeting and internal control.  Ensure smooth running and compliance with CHAI accounting and financial policies in Rwanda.

• Manage the accounting function which includes:
• Daily inputs
• Prepare and maintain timely accurate financial statements and reports in accordance with Generally Accepted Accounting Procedures (GAAP)
• Petty cash and reconciliations
• Vendor relationships
• Ensure payments of bills and invoices are done on time
• Check all payment vouchers and ensure that they have been properly entered into the books and are consistent with the financial rules and guidelines.
• Manage and reconcile multiple currency bank accounts
• Be the focal finance point including reviewing of all daily accounting activities to ensure that a standard level of controls and audit procedures is maintained
• Communicate, coordinate work and submit reports in-country and to Headquarters
• Coordinate the work with finance staff in the sites that CHAI has operations, make sure that the finance team have the same perspective in terms of financial rules and guidelines
• Proactively Identify potential problems (in finance) and provide recommendations as well as lead the continual improvement of the Accounting and Administration procedures.
• Provide finance related training and guidelines to the CHAI Rwanda staff when necessary (e.g.: reports, clarifications, budgets etc.)

Human Resource Management:

• Manage a team of administrative staff;
• Provide support on human resources matters as determined by the Country Director. 

General Administrative & Operational Responsibilities:

• Address staff safety and security matters as a backup Safety Point Person (SPP);
• Provide oversight in the maintenance of the fixed assets register;
• Provide oversight in ensuring that all operational equipment is effectively maintained; an optimum level of logistical support exists; and that procurement procedures are followed.
• Ensure full compliance with the applicable laws of Rwanda
• Perform any other duties as assigned by the Country Director

Qualifications:

Minimum Qualification and Experience Requirements:

• Bachelor’s Degree in a finance or accounting related Field
• At least 6 years’ experience in Finance and Accounting
• At least 2 years’ experience leading an accounting / finance team
• Holder of a recognized professional Accounting Qualification in Rwanda, i.e. CPA or ACCA
• Highly skilled in relevant computer applications, particularly QuickBooks, MS Excel and Word;
• Proven experience in staff capacity building and skills transfer
• Excellent spoken and written communication skills in English

Additional Requirements:

• Previous experience working in Rwanda is a strong advantage;
• Flexibility to work outside regular working hours as may be required to meet deadlines;
• Demonstrated ability to supervise/ensure efficient execution of day-to-day administrative and logistical tasks by the support team;
• Excellent attention to detail; experience working in a multi-cultural environment across time zones; ability to Multi task and prioritize activities

Please note that all applicants must be Rwandan citizens / permanent residents or currently have the legal right to live and work in Rwanda (this is a mandatory requirement)

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